University Housing Staff - Assistant Director of Business and Finance

Position Description

Purpose

This position is a central staff level position in the Department of University Housing. The position has responsibility for coordinating, supervising and monitoring all financial and business activities of the department. This position reports directly to the Executive Director of University Housing.

Responsibilities

• Direct and coordinate the preparation of the department's budget, to include thirteen on-campus residence halls, seven off-campus housing complexes, one central administrative account, and several miscellaneous housing accounts.
• Direct and coordinate the department's financial accounting system and preparation of monthly financial statements. Must understand the university's formal accounting system, and be able to direct and review reconciliation of the two systems.
• Supervise and direct the accounts receivable function of the department. Review and revise the department's procedures regarding billing and collection.
• Supervise and direct the accounts receivable function of the department. Review and revise the department's procedures regarding bulling and collection.
• Direct and coordinate the purchasing function for the department, to include the review of requisitions and purchases orders.
• Supervise and direct the payroll function of the department. Review and approve payroll and personnel procedures and documents to insure compliance with university policies.
• Provide guidance and direct activities of three Accounting Clerks in the preparation of monthly financial statements, to include budget comparisons and analysis.
• Provide guidance and direct activities of two Senior Payroll Clerks in all payroll and personnel activities for the department.
• Provide guidance and direct activities of two Senior Bookkeepers in the operation of the department's billing and collection office.
• Supervise and direct the activities of one Senior Bookkeeper in a variety of bookkeeping activities, including compilation of financial data on summer conferences.
• Provide training for department staff members in areas related to the financial functions of the department.
• Provide training for department staff members in areas related to the preparation and processing of payroll and personnel documents.

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

UH: 03/08